How to introduce yourself in an email
Business Writing Tips

How to introduce yourself in an email

In this post, we’re going to show you how to introduce yourself in an email and more precisely what your email should contain as information about you and the company you represent. Then you will find our sample emails. The purpose of our presentation is to arouse interest from the other party and not to allow our email to be missed as 80% of most cases.
It is recommended that the email be up to 250 words.

Information about yourself

Your email should contain the following:

1.Your name
2. Your position
3. Your company name
4. The purpose of this email

Additionally, you can show what results your company has achieved and to emphasize our universal, unique skills.
With simple sentences, you can present yourself in the best way. You don’t have to fall into details. You can easily lose their interest.

Sample subject lines for introduction email

Introduction to (COMPANY NAME)
(YOUR NAME) – new point of contact
Introduce myself to (COMPANY NAME)
Intended to Mr./Miss.
A welcome introduction to (COMPANY NAME)

How to introduce yourself?

You can make your presentation by email, through a phone call, or an online meeting. Since this will be your first contact with this person, it is good to approach him starting with Mr. or Miss (and the surname). Use a normal font like Calibri. Whatever the purpose of your email, try to end up with something to pique his interest.
These requirements are followed in our free examples of how to introduce yourself in an email. You can find them below.

Sample introduction emails


Subject: Introduction – assigned delivery coordinator

Dear Sir,

Hope my email finds you well.

We at the (YOUR COMPANY NAME) delivery team are processing your order for (FILL THE PRODUCT/SERVICE).

Could you please confirm the site address as (FILL LOCATION)?

Currently, the order has completed the initial checks and is all set to proceed further. I will keep you informed about the milestones the order progresses through.

Should any questions arise, please do not hesitate to contact me!



Subject: Introduction (YOUR NAME) – (CUSTOMER’S COMPANY NAME)

Dear Ms. Smith,

I hope this finds you well.

My name is (FILL YOUR NAME) and I work as a (YOUR POSITION) for a company (YOUR COMPANY NAME).

A lot of changes have recently happened in our company and now I’m happy to introduce to you that I will be responsible for your company with us.

I’m very grateful for the opportunity to work with you and I hope that we will create a good relationship.

My contact details are the following:

Phone   •             +1 11 111 1111

Mobile  •             +1 11 1111 1112

E-mail    •   

Wishing you a wonderful day!

Kind Regards,


Subject: new Account Manager for company (COMPANY NAME)

Dear Lea,

Let me introduce you as your dedicated Account Manager.

I can be reached at (PHONE NUMBER). Your account number is (SERVICE ID). Please mention it any time you call me. I will be more than happy to help you with your requests and offer you the best solution that will achieve your company goals.

Thank you for entrusting your most important needs for us. We are honored to serve you!

Warm regards,


Subject: Point of contract for order #(NUMBER)

Dear Caroline,

Hope my email finds you well.

Please note I would be the point of contact for the order related communication and you can contact me via email or my phone number mentioned in my signature below.

Attached you can find the (YOUR COMPANY NAME) escalation matrix if you need to escalate any situation to my management team.

Please feel free to contact me!

Best regards,


Subject: Welcome client to the company

Dear Ms. Harry,

I’m very pleased to welcome you to our (YOUR COMPANY NAME) world. On behalf of the company, I would like to take the opportunity to meet you with our responsibilities and provide you with our contact list. Our full contact list with all relevant general contacts for technical support and for administrative support is hereby attached.

We at (YOUR COMPANY NAME) strive to provide high quality and the best customer support experience. Our aim is to keep our clients happy, satisfied with all of their needs, and tirelessly work to provide the best solutions for their businesses.

We hope that we can provide you with the same satisfaction as what our loyal clients have been experiencing with us.

Have a pleasant day!

Sincerely yours,

You are free to use above examples on how to introduce yourself in your email!

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