Saying goodbye to a colleague or friend can be hard. Thankfully, there is a right way and many wrong ways to say goodbye in an email. This article will highlight the importance of taking time before composing your reply to a farewell email and provide some good luck, best wishes, and other acceptable replies to a colleague who is leaving the company.
What is a Reply to Farewell Email?
A reply to a farewell email is a letter that is written to someone who has been fired or left the company. The letter should be written in a tone that is both positive and professional.
It should also include the following:
• An explanation of why are going to miss them;
• A feedback on their work;
• A thank you for being a part of the team;
How to Write а Reply to а Farewell Email?
A farewell email is a difficult email to write. It’s hard to convey the right tone and emotions, and it’s even harder when you’re not able to say goodbye in person.
The first thing you should do is to thank them for their time with your company. You can mention some of the highlights that they had with your company or speak about how much they contributed to the organization. You may also want to include a personal message as well.
You should also make sure that you are using good grammar and spelling in your email.
How Long Should a Reply to a Farewell Email Be?
The length of the reply to a farewell email depends on the relationship between the sender and receiver. If you are not very close, you can write a quick response that doesn’t take up too much time. It is better to keep the email short and sweet.
But if you are very close colleagues you can write a longer email even, including personal experiences.
Sample Replies to a Farewell Email
EXAMPLE 1
Hi (NAME),
We are sorry to hear that you are leaving us. We hope you will have a great time in your new job and we wish you the best of luck.
Kind regards,
(YOUR NAME)
EXAMPLE 2
Dear (NAME),
It was a pleasure working with you. I’ve enjoyed getting to know you over the past few months and wish you the best in your future endeavors. I hope that one day we can work together again. In the meantime, please feel free to keep in touch and let me know how it’s going!
Sincerely,
(YOUR NAME)
EXAMPLE 3
Dear (NAME),
I was sorry to see the news of your departure. I worked with you for a number of years and it’s been great to work with you. You’ve taught me so many things, from running meetings effectively to what good coffee tastes like!
Let me take this opportunity, and thank you for everything that you’ve done for us here, as well as all the invaluable lessons which you taught me. Thank you for being such an incredible mentor and friend. You’ll always be in my thoughts and prayers.
Take care,
(YOUR NAME)
EXAMPLE 4
Hey (NAME),
It’s been great knowing you and I hope that we’ll run into each other again sometime. Thanks for all the fun over the years!
Kind regards,
(YOUR NAME)
EXAMPLE 5
Dear (NAME),
Firstly, I’d like to say a big thank you for all the help you’ve given me. It’s been so wonderful to work with you, and I really appreciate your contributions. I’m really sorry to hear that you’re leaving us but look forward to hearing from you in the future.
All the best in your future endeavors!
Best,
(YOUR NAME)
EXAMPLE 6
Hi (NAME),
It’s been great to have you on board and I’m sorry to hear you’re leaving us. I hope you’ve had a good time with us so far and we wish you the best of luck in your new endeavors.
Take care,
(YOUR NAME)
EXAMPLE 7
Hi (NAME),
It’s been a pleasure getting to know you. I’m sorry to hear that we won’t be working together again. I know you’ll great new endeavors and wish you the best of luck with them!
Warm regards,
(YOUR NAME)
EXAMPLE 8
Hi (NAME),
Thanks for your time at (COMPANY NAME). It was a pleasure working with you, and we wish you all the best in your future endeavors.
We wanted to provide this opportunity for feedback, as we take all of our employees’ opinions seriously. What are some things that can be improved about our company? What are the one or two things we can do to make your work happier?
Let us know what you think by replying to this email.
Regards,
(YOUR NAME)
EXAMPLE 9
Dear (NAME),
I’m sorry to see you go, but I know that this is the best decision for you. It was a pleasure to work with someone who is as dedicated and committed to their work as you were. I hope you find a company that can appreciate your skills.
Best regards,
(YOUR NAME)
EXAMPLE 10
Dear (NAME),
I’m sad to see you go, but we are also happy that you found a new opportunity. It has been great having you as part of the company and I wish you the best.
Sincerely,
(YOUR NAME)
EXAMPLE 11
Dear (NAME),
It was great working with you on this project. Your excellent performance and dedication have been very much appreciated by the entire team. We will miss you and want to thank you for all your hard work.
Thanks for everything,
(YOUR NAME)
EXAMPLE 12
Dear (NAME),
We wanted to thank you for your hard work with {company name}. You have been a talented worker and it has been a pleasure to have you on board. Your excellent performance is greatly appreciated.
We hope that this transition period will allow you to find a better opportunity for your skills. If not, please feel free to reach out to us anytime with questions or when you’re ready for our help.
Kind regards,
(YOUR NAME)
EXAMPLE 13
Hey (NAME),
We will miss you and want to thank you for all your hard work. We hope that your future endeavors are as prosperous as they are challenging. We offer you the best of luck and encourage you to always keep a positive attitude in the face of adversity.
Regards,
(YOUR NAME)
EXAMPLE 14
Dear (NAME),
It was an absolute privilege to work with you. If you need any advice, any training, or just want to chat with someone, feel free to reach out to me anytime!
Take care,
(YOUR NAME)
EXAMPLE 15
Hi (NAME),
This news really broke my heart. I can’t describe how much we will miss you. You created a cheerful mood in the office and made us all smile. We had such wonderful moments together and work always went smoothly. I wish you much professional success in your new endeavor.
Sincerely,
(YOUR NAME)
