How to propose quotes

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Hello (NAME),

My name is (YOUR NAME) and I am part of the (YOUR COMPANY)’s account team responsible for your services. I am contacting you regarding a campaign that we’re making, and I would like to offer you a discount for your product/service with us. We have only your contacts in our systems for a company (COMPANY’S NAME) and that’s why my email is addressed to you. If you are not the correct person could you forward the offers or inform me who should I contact.

Please let me know if you have any questions, would like to proceed with one of our options, or if I can help you in any other way.

Kind Regards,


Dear Customer,

(CUSTOMER’S COMPANY) currently, have a SERVICE in place with (YOUR COMPANY).

I am contacting you to ensure you are happy with the service being provided and there is an understanding of the (YOUR COMPANY) service portfolio which could provide both value & benefit. 

Would you be available for a call for a brief conversation? If so, please let me know when is convenient and suits your schedule.



Good Morning,

On behalf of (YOUR COMPANY NAME), I want to thank you for being a valued customer of (YOUR COMPANY NAME).

It is my goal to ensure that (YOUR COMPANY NAME) provides you with a consistently high level of service for your telecommunications/software needs.

I would like to discuss renewing the following service:


I want to learn more about how this service is performing, to ensure we are meeting your expectations, and better understand what we can do to win more of your business.

If you don’t mind, I will reach out to you shortly to discuss these matters with you in person, so I can clearly address any issues that may exist.

I look forward to our conversation and I thank you again for your business.



Hi (NAME),

I checked your email with the inquiry and I saw that you have some problem with your service with us.

That is why I would like to propose an offer for more reliable service.

I’ve attached a proposal for you to review. Please look it over and let me know your thoughts.

Best Wishes,

You are free to use the above how to propose quotes examples in your emails!

How to propose quotes
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