Call Invitation

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Please, can you kindly advise when you will be available to take my call and also if there are any questions or queries that you require my assistance on?

Could you please tell me a time and a day which would be suitable for you to have a call with me?

My name is (YOUR NAME) and I will be happy to set a call with you and discuss your request.

If you’re okay to have a call, please advise me of a time and a date that is more suitable for your schedule?

I can set up a call to provide an explanation, please can you confirm your availability?

When would suit you best for a call? Does Thursday afternoon or Friday morning work for you?

I would also like to introduce you to @( YOUR COLLEAGUE’S NAME) who will be joining the service review meeting.

What is your availability like? When is a good time to reach you?

Feel free to directly reply to this email letting me know when a good time would be.

You can join the meeting on Wednesday, January 30th at 12.00(EST) from the link or the phones stated below.

If you have some specific questions, please inform me prior to our conversation in order to find the proper answers for them.

I work within the (NAME OF THE TEAM) team and have been asked to assist with your renewal on behalf of (YOUR COMPANY NAME).

I have tried calling your mobile though it has been unable to connect.

Can you please provide a contact number and a time convenient for you to speak today?

Please include (YOUR COLLEAGUE NAME) in the invite as he is my technical colleague who will be joining me on the call.

Sure, we can schedule a call on Monday.

Please let me know availability and I will arrange it.

I will be happy to give you a call on Thursday between 10-3 (EST).

I believe that phone number (CUSTOMER’S PHONE NUMBER) would work to reach you out. If so, speak to you on Thursday.

Sure, we can schedule a phone call for the next week.

My availability is Monday-Friday from 09:00 AM – 05:00 PM Central European Time/ US Time.

I am available at any time during the standard business hours, therefore please let me know when it will be suitable for you to give you a call and I will arrange it.

I tried to reach you over the phone on Friday and today, but I couldn’t.

Maybe you can tell me here, how I may help you and if you are interested to proceed.

You can call me between 16:00 and 18:00 if you have a problem to reach me please write me an email and I will call you.

I can give you a call in the next hour or tomorrow between 09:00 AM – 1 PM your time. Please let me know which of these would work for you.

If you’d like to learn more, let’s set up a quick call. How does (TIME OPTIONS) look on your calendar?

I’d love to learn more about your business and see if (YOUR PRODUCT/SERVICE) would be a good fit. Do you have 5 minutes this week to talk?

I would really appreciate a 15-minute call with you to share further details.

I would be happy to set up a briefing where we can discuss the matter further. Please don’t hesitate to call me at 212-555-1212 to set a meeting or you can go to our website for more information.

→ The client accepts the meeting

That sounds great. I’ve set up the meeting. (Set the meeting in Outlook/ Skype for Business)
Speak to you soon.

Thank you for the confirmation. I will talk with you on (DATE) and (TIME).

→ You are not available

Unfortunately, I will be on holiday during the week of March 3 – 9, so I will be unable to call you then. However, if you were available in the following week, I would be glad to arrange a meeting with you.

Unfortunately, due to some unforeseen business, I will be unable to keep our appointment for tomorrow afternoon.

Would it be possible to arrange another time later in the week?

I will be out of the office on Monday and Tuesday, but I will be available on Wednesday morning.

I’m afraid that I have to cancel our meeting on Wednesday, as something unexpected has come up.

Would you be free to meet early next week?


Subject: Call Invitation


I would like to schedule a Skype call with you to discuss our new product/service. I would like to tell you more about it and get to know your company requirements a bit better. When will be a suitable time for a short introduction via Skype for Business?

Do you have 15 minutes for a call tomorrow?

I’d like to discuss:

Does 10 am-10:15 am on Wednesday sound good?

Talk soon,


Subject: Call Invitation

Dear Christine,

According to our previous conversation, I would like to perform the call this week if possible taking into consideration the multiple area time zones (Paris, NY, and You), could you please come back to me with options to perform this call.

Please provide me with your feedback at your earliest convenience.


You are free to use the above call invitation examples in your emails!

Call invitation

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