How to Inform Client for Planned Leave
Business Writing Tips

How to Inform Client for Planned Leave

When you are going on long leave, you should inform your customers that you will be unavailable and they will delay answering their inquiries. Or you can just give them the contacts of your colleagues who will replace you.
This way you will be able to be sure that your customers will receive a response in time and you will not be overloaded with work when you return.
In this post, we will show you several examples to include in your email of how to inform your client for a planned leave.

How to inform your client for planned leave:

1. Include your notice at the end of your email;
2. Include the dates you will be on a leave;
3. Include the colleague name that will replace you;

Examples for planned leave messages:


Please note that I will go on a planned holiday from March 15th to March 25th. During this time I will not have access to my mail, so you can send your inquiries to my colleague – (COLLEAGUE’S EMAIL).


I would also like to let you know that I am planning a summer vacation all next week. I will have access to my mail, but I will not be able to respond in time. Please keep this in mind, and if there is something urgent please contact our support at the following email (SUPPORT’S EMAIL).


As we are in the middle of the holidays, I would like to inform you that I have a planned vacation for two weeks from 5th to 13th of August. If you have any inquiries you can contact my colleague (COLLEAGUE’S EMAIL).


Next week I will be out of the office and I will not be available for a month. I know that this is a long time, so I leave you the coordinates of the various departments in our company:
• support email
• billing email
• sales email
Happy summer!


I would like to inform you that I have a planned vacation from 05.08 to 15.08 and I don’t want to cause you any inconvenience, therefore please keep in mind that our team will be completely at your disposal. You can contact them at the following email – (email).

More short examples

Planned vacation in the period 14.07-12.08
Next planned vacation 07.07-14.07
Planned leave: 05.05 – 15.05

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