Sometimes unexpected things happen to us, which change our whole agenda. With these 18 sample emails, you can quickly and easily send your email to a colleague or client and change the date of your appointment.
EXAMPLE 1
Dear Sarah, Due to unforeseen circumstances, I had to take several days off. In this relation, could we please change the date of our meeting from 05.06 to 10.06, the time will remain the same? I’m looking forward to your reply. Best regards, Sophia
EXAMPLE 2
Hi Tim, Much to my regret, I am obliged to cancel our forthcoming meeting, owing to a sudden illness. I apologize for any inconvenience caused, and I will contact you as soon as possible to arrange another meeting. Truly yours, Julie
EXAMPLE 3
Hi Rick, In reply to your email of 4th June, I would be pleased to meet you on Thursday but would prefer it if the meeting could be postponed to later in the afternoon. Best regards, Dan
EXAMPLE 4
Dear Daniel, An urgent task arose for me, which, unfortunately, I could not postpone. Will we be able to change the time of the meeting to later today? How about 4 pm? I look forward to hearing from you at your earliest convenience. Regards, George
EXAMPLE 5
Good morning, I’m afraid I will have to cancel our meeting on Friday. My boss has just told me I have to go on a business trip to Amsterdam on Thursday and Friday. How about we postpone the meeting to next Friday? Hope to see you then! Yours, Mark
EXAMPLE 6
Hi Chris, This morning I learned that we will have an extraordinary conference call. I apologize a lot, but will we be able to postpone our meeting for another day? Please tell me when it will be convenient for you? The only day I can’t is Friday because I’m going on vacation. Best regards, Bob
EXAMPLE 7
Hi Kate, I will be pleased to meet you on Monday, but I would prefer to reschedule the appointment to later in the day. Looking forward to your reply. Regards, Olga
EXAMPLE 8
Hello John, I wonder if I might ask you to postpone the meeting to 5 o’clock on the same afternoon? Regards, Mark
EXAMPLE 9
Dear Sam, I’m afraid that I will have to change the date of our meeting, due to a problem with my pet. Can we please reschedule the meeting for next Monday at 10 am? Truly yours, Katie
EXAMPLE 10
Mr. Brown, Unfortunately, I will be out of the country for two weeks. May I suggest I get in touch with you on my return to arrange another appointment? I apologize for the inconvenience. Kind regards, Jimmy
EXAMPLE 11
Hi Bella, I am writing to you in relation to the weekly meetings we have every Wednesday. In our country this Wednesday we have a public holiday and we will have to reschedule the meeting. At what day and time would it be convenient for you to have our online meeting? Please provide me feedback at your earliest convenience. Yours sincerely, Kimberly
EXAMPLE 12
Hi Daisy, I apologize a lot for having to change the date of our meeting again, but unforeseen circumstances have arisen again and I will not be able to join. How about we move it to this Friday at 2 pm ECT? Let’s hope that this time nothing unexpected will happen. Thank you in advance for your understanding! Truly yours, Rachel
EXAMPLE 13
Hi Samantha, Much to my regret, I will have to cancel our forthcoming meeting owing to a problem which has arisen in our office. Regards, Maria
EXAMPLE 14
Dear Ben, I’m afraid I won’t be able to make it to the meeting on Wednesday as I have something else on. How about next Tuesday? Regards, Pete
EXAMPLE 15
Hi Marisa, Unfortunately, I will not be able to keep the appointment I made for Monday 8th March, owing to a sudden visit to my dentist. I will call to arrange another date. I apologize for the inconvenience this must cause you. Michael
EXAMPLE 16
Dear Mr. Dowell, With reference to your email of 5th April, I regret to inform you that I wouldn’t be able to attend the meeting. But if you prefer we can arrange another meeting on 15th May to discuss a possible partnership. Yours faithfully, Jamie
EXAMPLE 17
Hi Rob, I’m sorry but I have to cancel our lunch on Wednesday as I have an important meeting. Can we please reschedule it for Friday? Yours, Dave
EXAMPLE 18
Good Morning Mr. Plant, Thank you for your email of 14th October. Unfortunately, I’m unavailable to have a meeting on that date. I suggest we postpone the meeting to the following week. Kind regards, Donna
You are free to use the above sample emails to reschedule a meeting in your emails.
