Letter of Apology for Missing an Interview

Letter of Apology for Missing an Interview

If you miss an interview, you will get an apology letter. Not only may these letters be written in response to a missed job interview, but they can also be sent in response to a missed school interview or any other circumstance. By producing an apologetic letter, you can mitigate the negative impact of skipping an interview.

The contemporary world places a premium on punctuality. Even if you are the finest in your area, your professionalism will go unnoticed. Initial impressions are formed equally by look and behavior as they are by timeliness and commitment to meet them. If you are late, this suggests that you are uninterested in the work at hand, and hence in the interviewer.

What can you do to avoid being rejected by the Cosmos? We’ve all encountered situations in which we’ve been forced to cancel an interview due to unanticipated circumstances. The following are some of the most typical instances in which you will need to apologize for missing an interview:
• car accident;
• sickness;
• unexpected emergency situation;
• death;

And here are some sample letters of apology for a missing interview which you could check.

Sample Letters of Apology for Missing Interview


Dear Noah,
I’m writing this email to sincerely apologize for not being able to attend the interview today. I had prepared and was looking forward to meeting you, but an unforeseen problem came up. I really wasn’t expecting it and I feel guilty for letting you down. I would be very happy if you would give me a second chance.
Thank you for your cooperation and understanding.
Best regards,


Dear Oliver,
I would like to sincerely apologize for not being able to attend today’s interview. There was really unpleasant problem that came up and I was unable to react in time to call you earlier and warn you that I wouldn’t be able to attend. Many apologies again for taking up any of your time! I’d be very pleased if you could reschedule the appointment for another day convenient for you.
Kind regards,


Dear Jessica,
I would like to apologize to you for not being able to attend the interview at 11 am today. I experienced a really unexpected emergency situation and I did not have time to react and inform you that I would not be able to attend the meeting. Now when I’m feeling better I would like to sincerely apologize and ask you to make another appointment next week?
Sincerely yours,


Good afternoon Mr. Johnson,
I had an unpleasant accident this morning and that’s why I couldn’t attend the interview that was supposed to take place at 10 am. I’m sorry that I couldn’t warn you, but circumstances did not allow me to do so. I hope you will excuse me and give me a chance to make the meeting on another day convenient for you.
Many thanks in advance for your comprehension and response.
Yours truly,


Hi James,
This morning I tried to contact you to warn you that I wouldn’t be able to attend the meeting at 9 am because I an unpleasant accident. I’m writing you this email to apologize and ask you to reschedule the interview for another day this week.
Thank you for your patience and understanding.
Best regards,

How to Write the Letter

The structure of an interview apology letter is predetermined. The presentation should contain the date and purpose of the meeting. Apologize to the interviewer and provide an explanation for your inability to attend. Even if you don’t want to appear desperate, avoid going overboard. Although a second interview is always a possibility, it is not mandatory. Due to unexpected circumstances, you may be unable to attend an interview. These conditions may influence whether you receive a second opportunity. This article provides examples of how to apologize for missing an interview through an email.

As soon as you realize you’ve missed the interview, phone and apologize to the company’s representative. Even if you are late for an interview due to traffic congestion or a delayed train, employers may be lenient if you are only a few minutes late. If you contact the firm as soon as possible, it is more likely that your appointment will be rescheduled.

If there are no extenuating circumstances, however, be entirely candid with the recruiting manager. To demonstrate to your employer that you are capable of accepting responsibility for your errors, you must be truthful.

Request that the recruiting manager postpones your interview. Make it crystal clear what you want to accomplish to avoid missing your second appointment on the same day. It is feasible to explain that if you overslept and missed your interview, you would set two separate alarms to ensure you got up on time the following day.

Once you’ve spoken with the recruiter on the phone, send an email thanking them for their time and conveying your regret. Confirm the specifics of the rescheduled interview, including the new date, time, and place, as well as the name of the individual who will conduct the interview, if the organization has done so. To show your thanks and to leave the door open for future employment prospects, you should still write an appreciation note to the firm even if they do not offer you a second interview opportunity.

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