Resignation is a significant step in one’s professional journey and should be handled with care and professionalism. The resignation should be communicated as soon as the decision is firm, allowing enough time for the employer to make necessary arrangements. It’s also important to express gratitude and offer assistance during the transition period. This article provides 12 sample resignation emails to send to your manager. Select the one that best reflects your situation and customize it for your needs. Additionally, you will find suitable subject lines for your resignation email and 4 best practices for a smooth resignation process.
Sample Resignation Emails to Your Manager
EXAMPLE 1
Dear [Manager’s Name], I am writing to formally announce my resignation from [Your Position] at [Company Name], effective [Last Working Day, typically two weeks from the date of the email]. This decision was not easy and took a lot of consideration. Thank you for the opportunities for professional and personal development that you have provided me during my time here. If there’s anything that I can do to help with the transition, please let me know. Sincerely, [Your Name]
EXAMPLE 2
Hello [Manager’s Name], Please accept this letter as notice of my resignation from the position of [Your Position]. My last day with the company will be [Last Working Day]. I have enjoyed my tenure here and I appreciate having had the opportunity to work with you. Thank you for the support, guidance, and encouragement you have provided me during my time at [Company Name]. Please let me know how I can assist in the transition period. Best regards, [Your Name]
EXAMPLE 3
Hi [Manager’s Name], I am writing to formally notify you of my resignation from [Company Name], effective [Last Working Day]. This decision comes after careful consideration of my career goals. I want to express my gratitude for a rewarding professional relationship and to have had the chance to work under your guidance. I am willing to provide all necessary support for a smooth transition. Thank you, [Your Name]
EXAMPLE 4
Dear [Manager’s Name], I am writing to announce my resignation from my position as [Your Position] at [Company Name], effective [Last Working Day]. I have greatly valued the opportunities provided to me and thank you for your mentorship and guidance. I am committed to making this transition period seamless and will do everything possible to wrap up my duties. Kind regards, [Your Name]
EXAMPLE 5
Hello [Manager’s Name], I am resigning from my role as [Your Position] at [Company Name], effective [Last Working Day]. Working here has been a significant part of my professional journey. I appreciate the experiences I’ve gained and the connections I’ve made. I am available to help in any way to make this transition as easy as possible. Thank you for everything, [Your Name]
EXAMPLE 6
Dear [Manager’s Name], I am writing to inform you of my decision to resign from [Your Position] at [Company Name], effective [Last Working Day]. The decision to leave was not easy, and I am grateful for the rewarding employment I’ve had with the company. I offer my assistance to ensure a smooth handover of my responsibilities. Warm regards, [Your Name]
EXAMPLE 7
Hi [Manager’s Name], Please accept this email as my formal resignation from [Your Position] effective [Last Working Day]. My time at [Company Name] has been sincerely appreciated, and I’m thankful for the opportunities it has provided me. I am more than willing to aid in the handover process. Best, [Your Name]
EXAMPLE 8
Dear [Manager’s Name], I am writing to notify you that I am resigning from my position as [Your Position] with [Company Name], effective [Last Working Day]. Thank you for the opportunities for growth that you have provided me. I am available to assist in training my replacement or other transitional duties. Sincerely, [Your Name]
EXAMPLE 9
Hello [Manager’s Name], I am resigning from my position as [Your Position] at [Company Name], effective [Last Working Day]. It has been a pleasure working here. I am grateful for the valuable experiences and am eager to see how the company continues to grow. Let me know if I can help in any way during the transition. Thank you, [Your Name]
EXAMPLE 10
Dear [Manager’s Name], Please accept this email as my resignation from [Your Position] at [Company Name], effective [Last Working Day]. I am thankful for the opportunities for development and experiences gained. I am committed to ensuring a smooth transition and am available to help in any way. Regards, [Your Name]
EXAMPLE 11
Dear [Manager’s Name], I am writing to inform you of my decision to resign from my role as [Your Position] at [Company Name], effective [Last Working Day]. This decision comes after much contemplation about my career path and personal goals. I want to take this opportunity to express my heartfelt gratitude for the invaluable experiences and knowledge I have gained while working here. Your mentorship and the supportive environment of our team have been greatly appreciated. During the remaining time, I am fully committed to completing my current projects and ensuring a smooth handover to my successor. Please let me know how I can assist further during this transition period. Thank you once again for the opportunity to be a part of [Company Name]. Warm regards, [Your Name]
EXAMPLE 12
Hello [Manager’s Name], Please accept this email as formal notification of my resignation from the position of [Your Position] at [Company Name], effective [Last Working Day]. Working at [Company Name] has been an incredibly rewarding experience, one that has allowed me to grow professionally and personally. I am especially grateful for the collaboration with my colleagues and the leadership provided by you. As I move on to a new chapter in my career, I am committed to making this transition as seamless as possible. I am happy to assist in any way I can, be it through training my replacement or helping to reallocate my responsibilities among the team. Thank you once again for the opportunities and support provided during my tenure here. Best wishes, [Your Name]
Subject Lines for Your Resignation Email
1) Notice of Resignation – [Your Name] 2) Resignation – [Your Position] 3) Departure from [Company Name] 4) Resignation Effective [Last Working Day] 5) Transitioning Out of [Your Position] 6) Announcement of Departure from [Your Position] 7) Formal Resignation Effective [Your Last Working Day]
Best Practices for Resigning Via Email
1) Provide sufficient notice – Usually two weeks notice is standard, but adjust according to your contract terms and company policies.
2) Be professional and positive – Maintain a tone of gratitude and professionalism, avoiding negative comments about the company or colleagues.
3) Offer assistance in the transition – Offer to train your replacement or assist in any way to ease the transition for your team.
4) Keep it concise – Stick to the essential points: your resignation, the effective date, and your willingness to assist in the transition.
Conclusion
Resigning from a job is a major career step. It’s important to do so in a way that maintains professionalism and leaves a positive impression. Ensure that your resignation email covers the necessary details, offers help during the transition, and expresses thanks for the opportunity to work at the company.
<p>With over 8 years in the tech industry, I've specialized in sales, excelling in crafting and refining business solutions. Notably, I possess a unique flair for writing compelling business emails that resonate and yield results. My academic journey includes a Bachelor's in Trade and a Master's in Electronic Business. Here, I share my expertise on constructing impactful business emails and address other business-related questions, all rooted in my expansive professional experience.</p>
