In this post, we will equip you with the skills to become a message-writing master when you are looking for a job and need to write to your potential future employer. Writing an email is not complicated; the most important thing is to have an idea of what you need to write and adhere to a professional email structure. Below, we will also provide you with important tips, sample emails for job application, sample emails when you have attached your CV (or resume), when you are applying for an internal position in the company, or when you don’t have any experience yet. In addition, we will also give you sample subject lines.
Components of the Message
When writing an email to a potential employer, you should stand out from the start with good written manners and proper grammar and punctuation. Everything must be up to par! After all, you want to get this job, don’t you? Here are the essential components of your message that you should pay special attention to so that the employer does not overlook it:
1. Salutation
Begin your email with a formal salutation, such as “Dear [Hiring Manager’s Name]” or “Dear [Company Name] HR Team. It is not appropriate to start your email with Hi, Hi John, etc.
2. Introduction
In the opening paragraph, explain in a few words why you are interested in this position without being too thorough, as this may quickly lose the interest of the other party. Stick to short and well-structured sentences. Additionally, you can mention where you learned about the position.
3. Body of the email
It is important to showcase your best skills here and think of ways to stand out from other candidates. Additionally, emphasize that you possess some of the skills that are listed in the job posting. Additionally, you can include things you have heard about the company’s reputation, etc.
4. Attachments
Begin the new paragraph by attaching your CV or any other relevant documents. At the same time, you can add that you are open to any questions about it.
5. Additional information
If there are any important details you haven’t included in your resume, briefly mention them in the email. However, avoid duplicating the entire content of your resume in the email body.
6. Closing
In the closing paragraph, explain how excited you are and how happy you would be if you were invited for an interview. Be polite, but also try not to overdo it so you don’t seem too desperate.
7. Signature
End the email with a professional closing, such as “Sincerely” or “Best regards,” followed by your full name and contact information.
Sample Emails for Job Application
Example 1
Dear [Hiring Manager],
I am writing to express my interest in the [Position] role at [Company]. I am confident that my skills and experience make me a strong candidate for this position.
As a [previous job title], I have gained experience in [relevant skills or experience]. In my current role at [Current Company], I have been responsible for [brief description of main responsibilities or achievements]. Through this experience, I have developed a strong understanding of [relevant skills or knowledge].
I am particularly drawn to [Company] because of its reputation for [positive attribute or accomplishment of the company] and its commitment to [relevant values or mission of the company]. I am excited about the opportunity to work with and learn from such a dynamic and innovative organization.
Please find attached my resume for your review. I am available for an interview at your convenience and would welcome the opportunity to discuss my qualifications further. Thank you for considering my application.
Sincerely,
[Your Name]
Example 2
Dear [Hiring Manager],
I am excited to apply for the [Position] role at [Company]. With a strong background in [Industry/Field], I am confident that I have the skills and experience necessary to excel in this position.
Please find attached my resume for your review. I would welcome the opportunity to discuss my qualifications further with you. Thank you for considering my application.
Best regards,
[Your Name]
Example 3
Dear [Hiring Manager],
I am writing to express my interest in the [Position] role at [Company].
As you will see from my attached resume, I have [Number of Years] years of experience in [Industry/Field] and have developed a strong reputation for [Key Skills/Qualities]. I am excited about the opportunity to bring my expertise to your team and contribute to the success of the company.
I would appreciate the chance to discuss my resume further with you. Additionally, I am more than happy to provide any clarifications on the application.
Best regards,
[Your Name]
Sample Emails for Job Application with Attached Resume
Example 1
Dear [Hiring Manager],
I am writing to express my interest in the [Position] role at [Company]. Please find attached my resume for your review. Thank you for considering my application.
Best regards,
[Your Name]
Example 2
Dear [Hiring Manager],
Attached please find my resume for the [Position] role at [Company]. I am excited about the opportunity to join your team and contribute to your organization’s success. Thank you for considering my application.
Best regards,
[Your Name]
Example 3
Dear [Hiring Manager],
I hope this email finds you well. I am writing to express my interest in the [Position Title] at [Company Name], as advertised on [Job Board/Company Website]. With my qualifications and experience, I believe I would be a valuable addition to your team.
I have attached my resume for your review. I would appreciate the opportunity to discuss my application further and how my skills can benefit [Company Name]. Please feel free to contact me at your convenience to schedule an interview. I am available [mention your availability, such as specific days or times, if applicable].
Thank you for considering my application. I look forward to the possibility of joining [Company Name] and contributing to its continued growth and success.
Sincerely,
[Your Full Name]
Sample Emails to Manager for Internal Job Application
Since you already have experience in this company, show what processes you have learned, what systems you have worked with, and any other information that would be helpful. Additionally, you can discuss the projects you have worked on and how you contributed to them. Furthermore, demonstrate that you believe in the company’s future and want to help it grow.
Example
Dear [Hiring Manager],
I am writing to express my strong interest in the [Position] role at [Company]. With [number of years] years of experience in [relevant experience or industry], I am confident in my ability to make a valuable contribution to your team.
I am particularly drawn to [Company] because of its reputation for [positive attribute or accomplishment of the company] and its commitment to [relevant values or mission of the company]. I believe that my skills and experience align well with the requirements of this position, and I am excited about the opportunity to work with such a dynamic and innovative organization.
In my current role at [Current Company], I have been responsible for [brief description of main responsibilities or achievements]. Through this experience, I have developed strong [relevant skills or qualities] and have become highly proficient in [relevant tools, software, or technology].
I am eager to bring my expertise and passion to [Company] and to contribute to its ongoing success. Thank you for considering my application.
Kind regards,
[Your Name]
Sample Emails for Job Applications for Freshers
Don’t worry about having no experience; everyone has started from scratch. If you have any additional internships, volunteer work, coursework, or projects, be sure to mention them in your email. Demonstrate how much you want the job and what actions you can take to fulfill the specific duties of the position.
Example
Dear [Hiring Manager],
I am excited to submit my application for the [Position] role at [Company]. As a recent graduate with [Degree] from [University], I am eager to begin my career and contribute to a dynamic team such as yours.
Although I am a fresher, I have gained practical experience through various internships and volunteer work, which have equipped me with the necessary skills for the role. I am confident that I can be a valuable asset to your team and contribute to the growth of your organization.
Please find attached my resume for your review. Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.
Best regards,
[Your Name]
Subject Lines for Job Application
Here are a few basic subject lines that are direct, concise, and accurately describe the content of your email.
Application for [Position] at [Company] [Position] Role at [Company]: Application from [Your Name]
Here are a few subject lines that are more playful yet moderate.
Seeking a New Challenge: [Position] Application [Your Name]: The Perfect Fit for [Position] at [Company]
Be careful with the subject line you choose, as there is a fine line between looking too desperate. It is best to be more conservative, concise, and precise.
