When you have to be away from work even for a day, you have to add an out of office message so the person who is looking for you will know that you will delay with your answer or to know who else can contact you. In Outlook, you can update your Out Of Office messages from here: File –> Automatic Replies –> Type your message in both sections – Inside my organization and Outside your organization. Below you can find our 30 best out of office messages to add to your automatic email. Out of office messages for different situations – when you are on vacation when you are abroad when you are sick or when there’s a public holiday
EXAMPLE
Dear Sender, Thank you for your e-mail! I’m out of the office and will have limited access to my e-mail. I will respond to you upon my return. In case of urgency please contact support@example.com or phone +111 1111.
EXAMPLE
Dear Sender, Please be advised that I am out of the office until 26.06. Meanwhile, if you need any support on an urgent matter, do not hesitate to contact (COLLEAGUE NAME), e-mail: name@example.com Best regards, (YOUR NAME)
EXAMPLE
Dear sender, I’ll be out of the office from 07.07. until 16.07.2020 with no access to my mailbox. Please contact (COLLEAGUE NAME), name@example.com. Thank you in advance.
EXAMPLE
Hi There, I will be out of the office from 03.04.2020 until 13.04.2020. For urgent matters, you can contact (COLLEAGUE NAME). With Regards, (YOUR NAME)
EXAMPLE
Dear Sir or Madam, Thank you for your e-mail. Unfortunately, I will not be able to answer your e-mail from 25.08.2020 until 02.09.2020 Your e-mail has not been forwarded. During my absence please contact my team via this e-mail support@example.com, raise a ticket or contact my team leader (YOUR TEAM LEADER’S NAME) name@example.com. Thanks for your understanding and please excuse any inconvenience caused. Kind regards, (YOUR NAME)
EXAMPLE
Dear Sender. Thank you for your email. From 20th till 31st of July I will be out of the office with limited access to my email. You can contact my colleagues from our different departments regarding the following cases : Pricing, Offers, and Delivery – (YOUR COLLEAGUE’SNAME) at name@example.com; Technical support – (YOUR COLLEAGUE’SNAME) at name@example.com; In case of emergency, you can contact me on my cell phone, where I will answer as soon as possible.
EXAMPLE
Thank you for your message! I’m out of the office from 01.02.2021 until 05.02.2021. During this period I will have no access to my email. Please contact my colleague (YOUR COLLEAGUE’SNAME) for your urgent concerns. Otherwise, I´ll attend to your emails upon my return at 08.02.2021. Best Regards, (YOUR NAME)
EXAMPLE
Dears, Thank you for your email. Please note that I will be out of the office on 5 February 2021. During this period I will have no access to my email. In case of something urgent, you can reach me on my mobile. Otherwise, I will respond upon my return. For reasons of confidentiality, your message will not be forwarded. (YOUR NAME)
EXAMPLE
Dear all, I am out of the office until 4, February. If you need immediate assistance please send me a message on my cell phone: +111 1111. Otherwise, I will respond to your emails as soon as possible. Thanks, (YOUR NAME)
EXAMPLE
Dear Sir or Madam, Thank you for your e-mail. Unfortunately, I will not be able to answer your e-mail before 01.02.2021. In urgent issues, you can contact (YOUR COLLEAGUE’SNAME) by mail: name@example.com. Thanks for your understanding and please excuse any inconvenience caused. Best regards, (YOUR NAME)
EXAMPLE
Dear Sender, Thank you for your e-mail. I will be on leave on 26th Jan with no access to email. I will revert to you on my return on 27th Jan. In my absence for pre-sales support services, you can drop an email at team@example.com or reach out to (YOUR COLLEAGUE’SNAME)/name@example.com Thanks, (YOUR NAME)
EXAMPLE
Dear colleague, Thanks for your message. I am out of the office from January 14 to 20, with only limited access to my emails and voicemail. Please be informed that this mail hasn’t been forwarded. I’ll come back to you as soon as possible. Please excuse any delay in answering. Thanks, (YOUR NAME)
EXAMPLE
Dear Sender, Thanks for your email. I am on leave on 4th January 2021. I will revert to you once I’m back to work on 5th January 2021. In case of urgent queries, please contact my colleague at name@example.com. Thanks and Regards, (YOUR NAME)
EXAMPLE
Dear Sender, Thanks for your email. I am on emergency leave for today with no access to emails and phone calls. Hence, kindly expect a delayed response. For any technical assistance, please raise a ticket on Helpdesk (link). For any urgent request please reach out to (YOUR COLLEAGUE’SNAME). For escalations, please reach out to (YOUR COLLEAGUE’SNAME). Best regards, (YOUR NAME)
EXAMPLE
Hello, Thanks for your email! Please note I am currently out of the office, please reach out to name@example.com for any kind of assistance. In case of any urgent query please reach out to name@example.com Thanks, (YOUR NAME)
EXAMPLE
Hi! I will be out of the office this week. If you need immediate assistance while I’m away, please email (COLLEAGUE NAME). Sincerely, (YOUR NAME)
EXAMPLE
Hi There, Thanks for the email!. I’m currently out of my office and will be back at 11th of May. I will have very limited or no access to my email. For immediate assistance please contact me on my cell phone at +111 1111. Kind Regards, (YOUR NAME)
EXAMPLE
Dear Sender, Thanks for your email. Please expect a delay in response due to a medical emergency. In case of urgent queries, please reach out to me on my cell or to my colleague at name@example.com. Thanks, (YOUR NAME)
EXAMPLE
Dear Sender, Thank you for your e-mail. Unfortunately, I will not be able/ delayed in answering your e-mail till 23rd Nov. Your E-mail will not be forwarded. During my absence please contact my colleague for urgent cases:
(YOUR COLLEAGUE’SNAME): name@example.com
Thanks for your understanding and please excuse if any inconvenience caused. BR, (YOUR NAME)
EXAMPLE
Dear Sender, Thanks for your email. I am on sick leave with no access to emails and phone calls. Hence, kindly expect a delayed response. Regards, (YOUR NAME)
EXAMPLE
Dear Sender, Thanks for your e-mail. I’m on leave and will have no access to emails and calls. Please expect a delay in response as I will revert upon my return by 26.10.2020. For escalations, please reach out to (YOUR COLLEAGUE’SNAME). Or for any assistance/ support, please contact (YOUR COLLEAGUE’SNAME). Thank You! (YOUR NAME) (YOUR PHONE NUMBER)
EXAMPLE
Dear Sender, Thank you for your e-mail. I’m out of the office until October 19, 2020, with limited access to my e-mails. For urgent matters call me on my mobile: +111 1111 or send an e-mail to name@example.com. Best regards, (YOUR NAME)
EXAMPLE
Dear Sender, Thank you for your mail, I am currently out of the office on annual leave, returning October 12th. If your inquiry is urgent, please reach out to (YOUR COLLEAGUE’SNAME);name@example.com for sales/channel-related issues or (YOUR COLLEAGUE’SNAME);name@example.com for technical related questions. Otherwise, I will respond upon my return. Best regards, (YOUR NAME)
Out of office message due to a workshop
EXAMPLE
Dear Sender, Thanks for your e-mail!! Your message has NOT been forwarded. Please be informed, I am in a workshop and would be having no/limited access to emails. I will be back in the office on 9th-October-2020 and will do my best to respond promptly to your email when I return. For any assistance please raise a ticket and the concerned team will get back to you.
Out of office messages due to a public holiday
EXAMPLE
I’m on PTO (Holiday) from the 28.09 until the 02.10 working again on the 5th of October, due to this my response will be delayed. For urgent matters please reach out using my mobile number +111 1111. For technical related issues please contact support@example.com
EXAMPLE
Dear colleagues, Many thanks for your message. Please note that I will be out of the office due to a public holiday. Regards, (YOUR NAME)
EXAMPLE
Thank you for your email. Due to a bank holiday, I am out of the office on 18th November. Emails won’t be forwarded and will be answered after my return on 19th November. In case of finance requests, please use the following website: (LINK) Regards, (YOUR NAME)
Out of office messages due to sickness
EXAMPLE
Dear Sender, Thank you for your message. I’m on sick leave and will get back to you as soon as I return to the office. Best regards, (YOUR NAME)
EXAMPLE
Hello, I will be on leave returning Monday, August 10th. Please anticipate a delay in response. For urgent requests or escalations, please contact:
Dear Sender, I am facing technical issues due to system failure. Kindly expect some delay in responses. I will get back to you as soon as I can access my system. In case of any urgency, kindly reach out to name@example.com. BR, (YOUR NAME)
You are free to use the above out of office messages in your emails!
