Business Writing Tips

Sample Letter Of Termination Of Contract Service

Sometimes we have to take steps that are not very pleasant either for us or for the other party. Steps such as terminating a relationship with a vendor that has been providing you with a particular type of service such as internet, TV, accounting services, etc. But due to unforeseen circumstances, you have to terminate your contract. The most common reasons for terminating a particular type of service are better pricing from a competitor, moving the office to a new location, you don’t need that service anymore, etc.

In the letter or email, you are going to send, you must include on behalf of which company you are writing ( or at least have it in the signature) when you want to terminate the service and preferably add the reason for terminating the service. Additionally, you can add if you are satisfied with their service, thanking them if it was at a good level. Otherwise, you can explain what you did not like so they can improve in that direction ( any company would want to know what their disadvantages are so they can improve and be more competitive in the market). So that you are not wondering what exactly to write you can choose a sample letter of termination of contract service from those listed below.

Please also remember that a lot of companies have a notice period. It means that once they receive your letter or email, they start counting 30,60,90 days until they terminate the service. Each company has a different notice period.

Sample Letter Of Termination Of Contract Service


I’m writing to you regarding the service you provide to us – (DESCRIPTION). We would like to terminate the service as soon as possible. Please get back to us on what date we should expect the service to be suspended.
Please also inform us if anything further is required from us.
Thank you for your cooperation during all these years.
Best regards,


Dear John,
We will be moving to a new office and would like to terminate the internet service on January 31st. Thank you for your kind attitude and support over the last few years, but our management has decided to change office location and we will have to terminate our service. I will await your confirmation.
Kind regards,


Hi Jessica,
Please accept our written notice for termination of our service. Unfortunately, we don’t use your service anymore and therefore we need to cease it.
Please let me know if you need more information.


Dear Mr. Olson,
I would like to terminate service (DESCRIPTION). We are very pleased with your services and support, but unfortunately, the service will no longer be needed and so we will have to terminate it. Thank you for your loyal cooperation and we hope to keep our great relationship. I would kindly ask you to terminate the service at the end of the month. I will be awaiting your confirmation.
Yours sincerely,


To whom it may concern,
I’m writing you on behalf of company (NAME). We regret to inform you that we need to terminate service (DESCRIPTION) due to unforeseen circumstances. Please apply the shortest possible notice period.
If you need more information, you can reach me at the number below.


Hi Sam,
Please consider this notice as official notification of the termination of service (DESCRIPTION) as of today’s date.


Dear all,
We would like to inform you that we wish to terminate our service with you. The reason is the better prices we were provided by another company.
Thank you for your cooperation over these years!
All the best,

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