There are a variety of ways to end our email, it can be with just a sign-off such as Kind regards, Sincerely, Best regards, Truly yours, etc (you can find more closing phrases here). But sometimes before this sign-off, we can add a sentence to prompt the email recipient to be more willing to help us. This can be a short thank-you sentence. Such as any of the following great examples of how to end an email with Thank you.
10 Examples of How to End an Email With Thank you
1. Many thanks,
This phrase can be used instead of greetings like Kind regards, Sincerely. By using it you are briefly and accurately thanking the recipient and expecting them to help you in some way.
Example:
Dear team, The customer is constantly chasing me because he has not yet received the goods he purchased. Can you provide an update? Many thanks, Sophia
2. Thank you in advance!
A very common phrase. You encourage the other person to help you by thanking them before they’ve even done anything.
Example:
Hi James, Can you please advise how to proceed as we really need to get this sorted soon? Thank you in advance! Best regards, Sarah
3. Thank you in advance for your patience and understanding.
It’s an expression that is used when the recipient of the message is going to meet with an unpleasant situation. You want to warn him and thank him in advance for being patient with the situation. The reasons why you might use the expression can be as varied as – to thank a customer in advance for the fact that their order will be late and will have to wait or when there will be a breach in the service you are offering.
Example:
Hello all, This is just a quick reminder about the maintenance that is going to happen this weekend. We apologize for the short notice and for this interruption but we will try to get this resolved as soon as possible. Thank you in advance for your patience and understanding. On behalf of the IT team, Ben
4. Thank you in advance for your help on this matter.
This phrase is typically used as a polite way of asking someone for their help and is a great way to end your email.
Example:
Hi Maria, May we have the invoice for this order as the customer enquires about it urgently, please? Thank you in advance for your help on this matter! Kind regards, George
5. Thank you for the opportunity to serve your business needs.
You can end your email with this sentence when writing to a customer. It’s a standard part of most business emails. The phrase is used to thank the customer for the chance to serve their needs.
Example:
Dear Customer, We would like to inform you that your purchased items will come up soon. Attached you will find important reference information associated with your agreement. If you need any further information, please let us know. Thank you for the opportunity to serve your business needs! Sincerely, Melissa Brown
6. Thank you for looking into this matter and looking forward to your positive resolution.
We appreciate the time that the sender will take to help and we are waiting for the resolution to come in a positive way. We hope that the situation will be resolved in a good manner.
Example:
Dear support team, Customer ABC has complained that they have problems with their internet service. Could you please look into this issue as soon as possible? Thank you for looking into this matter and looking forward to your positive resolution. Kind regards, Christina
7. Thank you again for your feedback. We find it valuable.
When it comes to the meaning of this phrase, it can be said that this person is showing appreciation for the other person’s input. It is a way of showing that a lot of thought has gone into the response and that it matters to them.
Hi Jessica, Thank you for your response to our outreach tool. We are working hard to ensure that our product is delivering maximum value and we hope that you will keep in touch with us as we improve the software. Thank you again for your feedback. We find it valuable. Best regards, Tim
8. Thank you for taking the time to chat with me.
It is used when you are chatting with someone mostly informally and they reply immediately. This can be done through platforms like Teams or Zoom. For example when a boss thanks an employee who has just finished explaining something in detail or when someone is passing on important information to his colleague.
Example:
Hey Diana, I really appreciate the insight and will take a closer look at your recommendation. Thank you for taking the time to chat with me. Regards, Noah
9. Thank you in advance for your kind cooperation!
Thank you in advance is a phrase of gratitude for the recipient’s future cooperation. It’s an expression of appreciation for the recipient’s willingness to honor a request to help with something in the future.
Example:
Dear Customer, I am writing to request your kind assistance in the execution of this project. Kindly provide a convenient time and date to meet. Please let me know where you are located. I look forward to your earliest response. Thank you in advance for your kind cooperation! Sincerely, Kim
10. Thank you and best regards,
Another way to end your email is by combining both a thank you and a closing phrase. As for example, we have done in this email:
Example:
Dear Customer, Our Accounting dept. had alerted that the attached invoice from June still remains unsettled. Could you please check and advise the payment date from your end? Thank you and best regards, Diana
Conclusion: It is important to remember to end your email with “thank you”
We often forget to include a “thank you” in our emails. But it’s important to do so. It’s a nice way of ending the conversation and it shows that you care about the person you’re talking to.
A good “thank you” is also a good way of following up on an email. It’s a polite gesture that will make your recipient happy and more likely to respond back.
