Kind regards
Business Writing Tips Vocabulary

Kind Regards

Closing your email is a great way to make sure that you leave no stone unturned for the reader. There are various sign-offs that you can use to close your email effectively. The purpose of this article is to help you write a professional and effective email and in this relation we will explore the importance of the sign-off – Kind Regards.

What Kind Regards Means?

It’s a closing greeting and you put it at the end of your email. It’s a phrase that is meant to express gratefulness and respect.

When choosing how to end your email, you won’t go wrong if you choose ”Kind regards”, you can use it as a sign-off in business communication with clients and also internally with your colleagues. One thing we are sure of is that you must put a sign-off to show courtesy and respect to the other party.

Which is Correct – Kind regards or Kind Regards?

”Kind regards” is the correct one. The first letter of ”Кind” must be uppercase and the first letter of ”regards” must be lowercase.

I would greatly appreciate your assistance in this matter.
Kind regards,
John


It’s the same for the other closing salutations- Best regards, Yours sincerely, Yours faithfully, etc.

What is the Difference Between Kind Regards and Best Regards?

”Kest regards” is more formal. They are simply idiomatic closings.

Is it Formal to Use Kind Regards?

It’s not the most formal way to end your email but you can use it in correspondence with clients and other internal colleagues in higher positions. But if you are addressing your email to a person in a senior management-level position (directors, managers, etc.) is recommended to use more formal sign-offs like Yours sincerely, Yours faithfully.

Less formal are Thank you, Cheers, Best, Regards, Sincerely, Best wishes.
More formal are Yours sincerely, Sincerely, Respectfully yours, Yours faithfully.

What Can I Say Instead of Kind Regards?

Best regards,
Regards,
Best wishes,
Sincerely,
Sincerely yours,
Yours respectfully,

Faithfully yours,
Warm regards,
Yours truly,
Thanks,
Yours faithfully,
Cheers,

Is It Appropriate to Use Only Regards?

”Regards” is usually used in frequent email exchanges. In regular email exchanges between people who know each other well and where the correspondence has taken on a different conversational character.

Best Alternatives of Kind Regards

Thanks and regards – A simple “Thanks” expresses appreciation. On the other hand ”Regards” mean something like best wishes, sympathy, respect, and/or esteem. The two words combined show great respect and gratitude indeed. But the phrase is not often used, and to use it there must be a reason to thank the recipient for something. This sign-off is usually used for internal company correspondence.
Regards – It originates from Latin, meaning “good intentions.” As already mentioned, only ”Regards” is used for more frequent email exchanges between two people. This can be either between clients if you know each other very well, or between colleagues. But it is not advisable to use it in more formal correspondence, or when initially contacting a client.
Best regards – express respect but it is less formal than ”Kind regards”. It also expresses sincere thanks to someone you care about as well as a sign of esteem towards them.

Is There a Comma after Kind Regards?

Yes, there is a comma after ”Kind regards”, just before the sender’s name:

We are all very much looking forward to working with you.
Kind regards,
George

What is the Abbreviation of Kind Regards?

The abbreviation of ”Kind regards” is ”KR” and the abbreviation of ”With kind regards” is ”WKR”. Some email writers abbreviate as much as possible, making their emails difficult to understand. It would be best to avoid using abbreviations in your emails because your reader may not understand you. Using too many abbreviations looks as if you can’t be bothered to write words out in full.

Sample Emails Using Kind Regards

EXAMPLE 1

Subject: Welcome!

Hello George,

I hope you’re having a wonderful day. It’s great to have you onboard with us! As you may know, our company offers services and products for marketing strategy, public relations, social media, digital advertising, and sales. We want to help you grow your business so I’d like to invite you in on a few of our top tips.

Please feel free to reach out with any questions or concerns of ours.

Hope that helps!

Kind regards,
Peter

EXAMPLE 2

Subject: Price increase!

Dear Customers,

Aligning with the May 2022 Sigma General Pricing Adjustment announcement, we are notifying you that beginning with the November 2022 reporting cycle and subsequent November 2022 billing period, Sigma will adjust the price of the products by 10%.

These price adjustments are a normal part of the business, taking into account inflation, general market conditions, and the company’s plans to deliver the best value to customers while funding investments in the emerging needs of our customers.

Kind regards,
David

EXAMPLE 3

Subject: Can you facilitate this project, please?

Hi Liam,

I need to have someone work on this for me, would you be able to handle it? Let me know if you have time. Many thanks!

Kind regards,
Jessica

Conclusion: Should I Use Kind Regards in my Email

The word ”regards” itself means respect and admiration for someone. if you choose to use “Kind regards” in your email, there’s no need to worry that you might belittle the other person. 20% of people use ”Kind regards” in their emails.

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