Confirmation of any kind of agreement must be done with professionalism, structured correctly and not be confusing, otherwise, either party may cancel it. That’s why this post is about understanding how to properly structure your email without confusing the recipient. You will also find some sample emails that will help you choose the right words for your email confirming agreement.
Subject:Starting with the most important part of an email, the subject line, you should keep it short and clearly indicate the purpose of the email, for example, it could be “Agreement Confirmation”.
Opening paragraph:Start with the main purpose of this email, describing the terms you have agreed to. You can also add the date you spoke.
Summary of the agreement: Provide a concise overview of the key points, terms, and obligations agreed upon. Include the scope of work, deliverables, timelines, or any other important details relevant to the agreement.
Request for confirmation:Ask the recipient if they agree to these terms, and encourage them to ask any questions if they need further clarification.
Appreciation and positive outlook: Show professionalism by showing enthusiasm for your mutual partnership.
Attachments: If necessary, attach any relevant documents.
Sample Email Confirming Agreement
EXAMPLE 1
Dear [Name of recipient],
I am writing to confirm our agreement regarding [briefly describe the agreement]. I am pleased that we have reached a consensus on the terms discussed, and I appreciate your cooperation during the negotiation process.
To sum up our agreement:
[Briefly state the main points or terms of the agreement].
[Mention any important deadlines or milestones, if applicable].
[Highlight any financial aspects, such as payment terms or pricing].
Please review this email and let me know if you have any questions or need further clarification. Your confirmation of this agreement will be greatly appreciated.
I look forward to a successful collaboration and achieving our mutual goals.
I am writing to confirm our agreement regarding the marketing campaign for our new product line. I am pleased that we have reached a consensus on the terms discussed, and I appreciate your cooperation during the negotiation process.
To sum up our agreement:
Our marketing campaign will focus on promoting the new product line across various digital platforms and targeted advertising channels.
The campaign will commence on the 15th of May and run for a duration of 3 weeks. We have set specific milestones to monitor the progress and make any necessary adjustments along the way.
Regarding the financial aspects, we have agreed on a total budget of $20K for the campaign, which includes ad placement costs, creative production, and campaign management fees.
Please review this email and let me know if you have any questions or need further clarification. Your confirmation of this agreement will be greatly appreciated.
I look forward to a successful collaboration and achieving our mutual goals.
Thank you for your attention to this matter.
Best regards,
Sarah
Sample Phrases to Start the Opening Paragraph
I am writing to confirm our agreement regarding…
This email serves as a formal confirmation of our agreement reached on…
I wanted to take a moment to confirm the details of our agreement…
I am pleased to inform you that we have successfully reached an agreement on…
Following our discussion on [date], I am writing to confirm the terms of our agreement…
I wanted to provide official confirmation of the agreement we recently reached…
I am delighted to confirm that we have come to an agreement on…
This email is to confirm our mutual understanding and agreement on…
Sample Phrases to Start the Summary of the Agreement
The key points of our agreement are as follows:
To summarize our agreement, we have agreed upon the following terms:
Here is a brief overview of the agreement we have reached:
In summary, our agreement entails the following terms and conditions:
Let me outline the main aspects of our agreement:
I would like to provide a concise summary of the agreement we have finalized:
The following points capture the essence of our agreement:
Here’s a summary of the key elements we have agreed upon:
Sample Phrases to Start the Request for Confirmation
Kindly review the details outlined above and confirm your acceptance of this agreement.
I would appreciate it if you could confirm your agreement with the terms mentioned above.
Please take a moment to review the agreement and confirm your understanding and acceptance.
I kindly request that you provide your formal confirmation of the agreement as outlined.
To proceed further, I would appreciate your confirmation of the agreement we have reached.
It would be helpful if you could confirm your acceptance of the terms and conditions mentioned.
I kindly ask for your confirmation of the agreement by replying to this email.
Once you have reviewed the agreement, please let me know if you have any concerns or require any further clarification.
Sample Phrases to State Your Appreciation and Positive Outlook
I would like to express my sincere appreciation for your cooperation throughout the negotiation process.
Thank you for your valuable input and insights, which greatly contributed to reaching this agreement.
I want to express my gratitude for your professionalism and willingness to find common ground.
I appreciate your commitment to this agreement and your dedication to achieving our shared goals.
Your cooperation and open communication have been instrumental in finalizing this agreement.
I am confident that our collaboration will be fruitful, and I look forward to achieving great results together.
Your expertise and commitment to excellence make me optimistic about the success of this partnership.
I am excited about the possibilities that lie ahead and eager to embark on this journey together.
