How To Ask Someone To Sign A Document
Business Writing Tips

How To Ask Someone To Sign A Document

When sending documents, they need to be signed by both parties manually or by digital signature. Once the document (contract, agreement, ANNEX and etc.) is signed, it needs to be scanned and send back to the sender. The scanned document can be sent through an email or through the post office. In our post, you will learn how to ask someone to sign a document. Furthermore, you will also find a lot of phrases and examples.

Phrases of how to ask for a signature


With reference to
Having referred to
To refer to

Attach you will find

Enclosed are
Inside please find
You will find joined

Please sign both copies

sign the examples twice
sign both copies
sign two copies

Sample sentences of how to ask for a signature

Please sign it

Enclosed are two copies of the agreement.
Would you please sign both copies and return one to me?
Enc(s), Encl(s)

Final words

I look forward to our forthcoming meeting.
Please let us know within 3 weeks if these terms are acceptable.
I hope this is the beginning of a long and mutually beneficial association.
If you have any further queries regarding the conditions of the contract please do not hesitate to contact me.


Subject: Request for signature


Please review and complete the fields in the attached reseller agreement and send it back by ‘replying all’ on this email.

Once the agreement has been signed and accepted, we will proceed with setting up your partner environment, which is usually completed within 24 hours of receipt.

We look forward to partnering with you.  Welcome aboard!

Thank you,


Subject: Contract Request

Dear Alice,

Please find enclosed the requested contract paperwork. Please sign and send the signed signature by mail to me.

Thank you in advance.

Kind regards,


Subject: Agreement with (COMPANY NAME)


We kindly ask you to sign the agreement and send two originals in paper form to our office.
We were able to create your account in our system but without receiving the signed document, our finance department is not able to activate the account.

Thank you for your understanding!

Best regards,


Subject: New contract

Dear John,

Attached you will find the prepared contract for your purchase.

The general conditions of the contract are as follows:

1. The contract is limited initially to 2 years and may be renewed based on an annual evaluation of the Agent’s performance.
2. The contract may be canceled by either party subject to 1 months’ notice.
3. There will be a trial period of 3 months at the end of which either party may cancel the contract subject to one month’s notice.

Yours sincerely,


Subject: Signing document

Dear Lica,

Attached you will find the required document. Could you please sign, scan, and send it back to me?

Thank you in advance.

Kind regards,

You are free to use the above phrases and examples of how to ask someone to sign a document.

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