Invoices are an important document that provides a clear overview of the services or products that you have provided to your customer. They are used to prove to your customers that you have delivered what they have paid for. The transaction is often associated with cost and revenue. Invoices show what was sold, who it was sold to, how much it cost, the date that the invoice was issued, and when payment must be made. In this article, we will are going to show how to send an invoice and several templates of emails that you can use when you’re sending an invoice to your customers. Additionally below in the post, you will also find subject lines for your email.
How to Send an Invoice
1) Via email – When you send an invoice via email, you should attach the invoice as a PDF file along with any other relevant documents like your terms and conditions or privacy policy. You should also have a footer on your email that says when and if payment is due within a reasonable time frame for your customers to take action. 2) Via link – The second way you can send out invoices is through a link where they can go to pay their bill. This is an easy and quick way for businesses to get paid on time.
What to Include in the Email
1) Recipient’s email address – Enter the recipient’s email address in the “To” field.
2) Relevant subject line – One of the most important factors for getting your email opened is the subject line and it has to be relevant. The subject line should be clear and descriptive so the recipient knows what to expect from the message.
3) Formal salutation – When emailing someone for the first time, you should always start the email with a formal salutation like ”Dear Sir or Madam”, ”Dear Customer, etc.
4) Body of the email – The content of an email is just as important as the way it is presented. It should be succinct, professional, and easy to understand.
5) End email politely – The end email is just as important as the beginning of the email. Ending an email with a positive note will not only make you sound more polite, but it will also leave a lasting impression on the person who reads your email.
20 Templates for Sending an Invoice
EXAMPLE 1
Hi (NAME), Attached is your invoice for the month of {month name}. Check it over and let us know if there are any questions. Kind regards, (YOUR NAME)
EXAMPLE 2
Dear Valued Customer, We wanted to send over your invoice for the services we’ve provided you. If you have any questions or concerns, please feel free to reach out. Sincerely, (YOUR NAME)
EXAMPLE 3
Dear Customer, Attached is your invoice for your current subscription. If you have any questions about the invoice, please do not hesitate to contact us. We’re here to help! Kind regards, Finance Team
EXAMPLE 4
Dear Sir/Madam, Thank you for your purchase! Please find attached your invoice. We kindly ask you to adhere to the payment terms mentioned on the invoice to avoid any unwanted delays in future orders. Regards, Finance Team
EXAMPLE 5
Dear Sir or Madam, The products under order #1111 were conveyed to you and we attached your invoice. If you have any questions, please do not hesitate to reach out to our finance team. With best regards, (COMPANY NAME) Team
EXAMPLE 6
Dear Customer, Please find enclosed our invoice as PDF File. If you have further questions, please do not hesitate to contact us at finance@companyname.com. Best regards, (YOUR NAME)
EXAMPLE 7
Hello (COMPANY NAME), In the attached file you will find your invoice for the following purchased items: (PRODUCT NAME) (PRODUCT NAME) If you need more information, we stay available. Kind regards, (YOUR NAME)
EXAMPLE 8
Dear Sir / Madam, Attached you will find your electronic invoice with number #1111. With kind regards, (COMPANY NAME)
EXAMPLE 9
Dear (NAME), I hope you are doing well. Please find attached an invoice against purchase order number (NUMBER) for delivery of (PRODUCT NAME). Kind regards, (YOUR NAME)
EXAMPLE 10
Dear Customer, Attached is an invoice against the purchase order you submitted to us on September 30th. Please let me know if you have any questions. Best regards, (YOUR NAME)
EXAMPLE 11
Dear (NAME), Attached is our invoice for your order. We kindly ask you to pay within the next 30 days in order to avoid any unwanted delays in future orders. If you need any assistance with making a payment, please contact us at finance@companyname.com. Thank you for your understanding and cooperation. Kind regards, (YOUR NAME)
EXAMPLE 12
Hello (NAME), Please find attached the invoice for your order. In order to avoid any upcoming complications, kindly pay within the next 30 days. Thank you. Best regards, (YOUR NAME)
EXAMPLE 13
Hi (NAME), We’ve just sent you your invoice as a PDF. To make sure it opens properly, please make sure you have the latest version of Adobe Reader. If you need any assistance with your account or the product, please let us know. We’re happy to help! Thanks, (COMPANY NAME)
EXAMPLE 14
Hi (NAME), Thank you for your payment. We’ve now sent you an email with a link to download your invoice. You can also find it in the “My Invoices” tab on our website. If you have any questions about your invoice, don’t hesitate to reach out! Regards, (YOUR NAME)
EXAMPLE 15
Hi (NAME), Just wanted to reach out and thank you for being a customer! We’re working on your invoice and it should reach you soon. Regards, (YOUR NAME)
EXAMPLE 16
Dear (NAME), You can find the download link for your invoice at the bottom of this email. If you need any help, don’t hesitate to reach out! We’re available for a live chat on our website Monday–Friday from 8 am–5 pm PST. Thanks, (YOUR NAME)
EXAMPLE 17
Dear Customer, Your invoice of $50 has been successfully paid via the (COMPANY NAME) website. As an attachment, you can find the invoice for the online payment. Thank you for being a loyal customer! Kind regards, (YOUR NAME)
EXAMPLE 18
Dear customer, We’ve received your payment of $200 via our website and we thank you for your patronage. As per your request, the invoice for your payment can be found as an attachment to this email. Please find attached our standard company invoice. If you need any further information, please do not hesitate to reach out to us at finance@companyname.com. Thank you, (YOUR NAME)
EXAMPLE 19
Hi (NAME), Your invoice of $130 has been successfully paid via the (COMPANY NAME) website. As an attachment, you can find the invoice for the online payment. If you have any questions, please feel free to reply to this email. Thank you, (YOUR NAME)
EXAMPLE 20
Hello (NAME), It’s great to see that you have been able to find the time to make your payment. You will find the attached invoice for your payment. Please note that we have attached a receipt of the payment made online, which shows the payment in more detail. We would like to thank you for your support, and look forward to seeing you at our next event! Best regards, (YOUR NAME)
Subject Lines for Your Email When You Send an Invoice
1) Invoice attached 2) Your invoice 3) Invoice (NUMBER) 4) Download your invoice 5) Your invoice of (AMOUNT) has been successfully paid 6) Payment received
