In this post, we will give ideas on how to inform your candidate that is not selected for a certain position. You need to do it in the kindest way so that you do not affect the company’s image, and at the same time be able to call this candidate for another more suitable position. Below you will find some phrases and several examples on how to tell a candidate they were not selected in the kindest way.
Phrases to reject an application
We are sorry to have to inform you that your name has not been included among those to be short-listed for an interview. I’m sorry to inform you that the position has already been filled. We regret to inform you that your application has not been accepted. We are sorry but we have no vacancies at the present time.
Examples of how to tell a candidate they were not selected
EXAMPLE
Subject: (COMPANY NAME) Interview Feedback
Dear John,
Thank you for applying for the vacancy of Business Analyst. We appreciate your interest in (COMPANY NAME) and the time you spent with our interview team.
This message is to inform you that we have selected another candidate who is a match for the job requirements of the position.
We appreciate you taking the time to apply for employment with our company and wish you the best of luck in your future endeavors.
Best regards, (YOUR NAME)
EXAMPLE
Subject: Interview at company (NAME)
Hello Janet,
Thank you very much for your interest in our company and for the time you gave us for the meeting. Unfortunately, at this stage, we chose another candidate for the position of Financial Expert. We appreciate your experience and knowledge so far, but the other candidate has knowledge and skills that would be more valuable to us at the moment.
We wish you a lot of success in your further professional realization!
Have a nice day.
Best regards, (YOUR NAME)
EXAMPLE
Subject: Interview – feedback
Dear Sarah,
Thank you for your interest, time, and effort that you put into your application for an internship position in Operational Control. You did well with the test and the questionnaire, but you were a little short to be invited for an interview.
Successful and happy summer!
Sincerely, (YOUR NAME)
EXAMPLE
Subject: Answer from an interview
Dear Mike,
Thank you for your interest in Servier Medical and specifically, in the position of Accountant. We would like to inform you that, unfortunately, we have decided to consider another application at the moment. We highly appreciate the meeting with you and sincerely regret that the result is not in your favor.
Thank you once again for your interest in our company.
Yours faithfully, (YOUR NAME)
EXAMPLE
Subject: Your Interview at a company (NAME)
Dear Maria,
I would like to thank you again for your time and interest in the company. I’m glad I had the opportunity to meet you.
Unfortunately, however, I have to inform you that we cannot offer you the position at the moment.
I wish you success because I believe in your professional qualities!
Best regards, (YOUR NAME)
EXAMPLE
Subject: Feedback – (COMPANY NAME)
Dear Lea,
After examining the candidacies for the position, the colleagues from the Sales department decided to stop at another candidate at the moment and for now, they will not continue with the selection. If you want, we will keep in touch with other interesting positions.
Best regards, (YOUR NAME)
EXAMPLE
Subject: position Operational Accountant
Dear Liam,
We would like to thank you for your interest in a vacant position for an Operational Accountant at (COMPANY NAME), as well as for the time you took to conduct a test in our office.
Unfortunately, at this stage, we will not be able to send you a proposal to start working in our company. We will keep your documents in our database and in case you do not object, of course, we will contact you if there is a suitable vacancy in the company in the future.
We hope that you will understand our decision and we wish you a lot of personal and professional success.
Best wishes, (YOUR NAME)
You are free to use the above phrases and examples on how to tell a candidate they were not selected in your emails!
