How To Inform An Applicant That They Are Hired

How To Inform An Applicant That They Are Hired

After each interview between an HR manager and a job candidate, it must be announced whether the interview was successful or not. Then you need to send an offer that includes working conditions – salary, start date, bonuses, vacation and etc. If the applicant accepts this offer they need to sign all necessary documents and start on the agreed date.
In this article, you will find examples of how to inform an applicant that they are hired. In our next post, you will find examples of how to inform an applicant that they are rejected.

Phrases to confirm an application

We are pleased to inform you that…
We have pleasure in informing you that…
…your application for the position of… has been successful.
…your application has been retained.

Examples to inform an applicant that they are hired


Subject: Offer Letter

Dear Mr. Smith,

We are very pleased to inform you that you were selected for our position Account Manager. Your experience fits perfectly with the requirements of our company for this position.

You can find attached our offer. Please review it and if you accept our proposal please sign this offer and email it back to us by tomorrow, Friday 13th.

We will be happy to welcome you to our company and to start together with your new exciting development in your professional life.

I will be at your disposal if you may require any future assistance from me.

Best regards,


Subject: Congratulations! You’re selected to join (YOUR COMPANY NAME) family

Dear Ms./Mrs. Walton,

I am writing on behalf of (COMPANY NAME), following the recruitment process you were involved in.

Congratulations! We are pleased to invite you to become part of a team that is committed to setting new standards. Our mission — to provide the world’s 7 billion people access to high-quality software. I hope you will become part of this powerful and relentless group.

I am writing to confirm that we are offering you the position of Accountant under a full-term employment contract.
Following our discussion, we hereby present you with certain terms and conditions related to your appointment:
Your start date in this role will be January 25th, 2021, to be confirmed by you according to your personal arrangements and administrative timelines.
Your annual base salary will be the equivalent of 50 000 USD, i.e. monthly base salary of 4 167 USD.
You will be eligible to participate in the annual incentive bonus scheme with a target amount of 15% of your annual base salary.
You are entitled to an annual paid vacation of 30 working days.

By signing this offer in the space provided in the attached offer, you acknowledge that you have received and read this offer and all attachments hereto.

If these terms are acceptable for you, please sign and return the attached copy of this offer.
Once we get your confirmation of acceptance, I shall inform you about the next steps, including the formalization of the local labor contract. Please consider that the offer, as per the local labor legislation, does not have a binding effect.

Yours sincerely,


Subject: Confirmation of job offer

Dear Alexa,

We look forward to you becoming an important integral player of the (COMPANY NAME) team, and to your contributions to build (COMPANY NAME) as the key player in the software market.

Should you accept this job offer, per company policy you’ll be eligible to receive the following salary and benefits:

Base Salary: 5,000 USD Monthly gross
Bonus: According to “(COMPANY NAME) Commission Plan: Field Sales Role”

Employment rights, tools & benefits:

• IT Infrastructure (Laptop, Docking station, etc.)
• Compensation for business-related expenses (travels, training, etc.)
• Health insurance according to company policy (in compliance with (YOUR COUNTRY) labour law)
• Annual Vacation (in compliance with (YOUR COUNTRY) labour law)
• Training & Certification courses (according to job role & company strategy)
• Employment type: Undetermined labour contract with a standard trial period (in compliance with (YOUR COUNTRY) labour law).
• Start date: 1st January 2019 at the latest (TBC)

We at (YOUR COMPANY NAME) trust that you’ll accept this job offer and look forward to welcoming you aboard.
Your manager will be Mr./Mrs. (NAME)– Sales Lead – (Mob: +111 111 111 | E-mail: (EMAIL ADDRESS)). For local support, feel free to contact Mr./Mrs. (NAME), Regional HR Manager (+111 111 112) if you have questions or concerns.

I trust you will make the right decision in accepting this new role in our new team & subsidiary, to take part in our mission to become the most successful Business Development Representative.

The offer will be valid until Nov 27, 2019.
Please confirm the acceptance of the offer above.

Best regards,



Dear Emilia,

Following our conversation please find attached (YOUR COMPANY NAME)’s proposal.

(COMPANY NAME) is pleased to offer you a job as a Recruitment Specialist.

We trust that your knowledge, skills, and experience will be among our most valuable assets, to help us deliver profitable growth together with the local (COMPANY NAME) team.

I trust you will make the right decision in accepting this new role in our team, to take part in our mission to become the most successful Recruitment Specialist.

Please let me know if you need any clarifications regarding the proposal and I will provide them.

Thank you and looking forward to your feedback!

Best Regards,


Subject: Approved application

Hi Julie,

Thank you for your time last Monday. I’ve reviewed your application and I’m happy to inform you that you’re selected to join the HR department for the position – HR assistant. Your Curriculum Vitae indicates that you may well have the qualities and experience we’ve been looking for.

You can expect our official offer. I’ll send it to you shortly.

In the meantime feel free to reach out to me if you have any questions.

Kind regards,

You are free to use the above phrases and examples on how to inform an applicant that they are hired!

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