Sample Emails Job Rejection
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Sample Emails For Job Rejection

Hiring managers must consider each candidate’s attributes and talents in order to choose whether applicants go to the next stage of the interview process. However, before proceeding, ensure that everyone else on your team is aware of what is going on.

In order for a job rejection email template to operate, the phrases must be quite particular. The recipient may be irritated, but treating the person with dignity may help your organization maintain a positive public image. Therefore we show you 7 sample emails that you can use to write the most appropriate and courteous email job rejection.

Sample Emails For Job Rejection


Dear Susann,
I am writing you in relation to the interview conducted on May 14th. Thank you very much for your time and I am glad that we met. Unfortunately, the department in charge of this position has chosen another candidate. However, we believe that you have very good qualities and we will keep your contact information on file for new open positions.
I remain at your disposal should you require further discussion regarding the past interview.
We wish you success in your job search.
Best regards,


Dear Juan,
Thank you for your interest in the Account Manager position.
After several interviews, our sales department ended up moving forward with another candidate. I hope this doesn’t discourage you and you are able to find the perfect job for yourself.
Thanks for the opportunity to meet. On behalf of the company, we wish you the best of luck with your job search.
Kind regards,


Hi Katarina,
First of all, I would like to thank you for your time and for giving us the opportunity to get to know you better. You meet many of our requirements, but unfortunately, we chose another candidate. This candidate managed to demonstrate better knowledge of a foreign language, which is an important criterion for this position.
Thank you again for choosing to apply with us. You can keep track of vacancies on our website and apply.
We wish you success in every endeavor!
Kind regards,

Short Answers For Job Rejection

1. We regret to inform you that your application has not been accepted.
2. We are sorry to have to inform you that your name has not been included with those short-listed for an interview.
3. I’m sorry to inform you that the position has already been filled.
4. We are sorry but we have no vacancies at the present time.

Indeed discovered that 44% of job searchers had to wait up to two weeks for a response, while 15% had to wait a month or more. If an employer cannot discover a candidate’s CV, they are more likely to discard it.
Keeping track of how many days have gone since you filed your application may make the wait appear to last an eternity.

According to a 2021 Indeed survey, 77% of final job offers and rejections are altered.
Of course, if you have hundreds of applications for a position, drafting rejection letters to each one may take a long time. This is a critical stage that must be completed as quickly as feasible. Why?

Send a job rejection email to indicate how much you value the applicant’s efforts. People will have a better opinion of your firm if you do this.

By not leaving them to wait for you, candidate notification decreases the number of check-in emails you get.
People who have a lot of abilities but aren’t a good match for your position may be encouraged to apply for other jobs within the organization in some situations.

By creating a rejection email template, you may be able to save time while still providing vital information to individuals.

If you don’t want to meet with someone in person, send them an email instead. Send a rejection email roughly a week after the interview.

Applicants who applied for a position but were not selected get an email with a job rejection. It must be honest and sensitive to the applicant’s sentiments. As a consequence, writing a successful rejection email is both an art and a science.

Most candidates devote a substantial amount of time and attention to their applications, maybe even more so if they are being interviewed. Even if they are disappointed, you should reply or notify them that they did not obtain the job.

It is also getting smaller. Inappropriate treatment of applicants quickly spreads (especially online thanks to platforms like Glassdoor and others). Always send rejection emails to safeguard your company’s reputation and boost employee recommendations.

The purpose is to complete the task as soon as possible. After the candidate’s letter of acceptance has dried, notify all other candidates that the selection process is concluded.

Because of the substantial shift in candidate expectations over the last decade. When people submit their résumé and references or fill out a form on a job site, they anticipate a rapid response.

Keep in mind that you are not compelled by law to draft a rejection letter or to explain why you rejected the candidate. Attorneys advise against offering any explanations in light of the General Act on Equal Treatment (AGG).

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