Sample Emails Declining Job Offer

Sample Email Declining Job Offer

Have you ever said no to a job offer that was extended to you? Notify the company as soon as you have made the decision to refuse a job offer.

In recent years, an increasing number of organizations have been sending job listings to prospective employees by email. You will be able to react by email even if you choose to refuse the offer as a result of this. As an emailer, you may be concise and considerate of others.

Sample Email Declining Job Offer


Dear Sarah,
I’m afraid that I need to decline your job offer. I really appreciate your kind support during the whole process. It was very nice to talk to you and meet you personally. I wish you a good look at finding the applicant that fits the best for this position.
Kind regards,


Hi Thomas,
Many thanks for sending the offer and many thanks for taking the time to get to know each other. Unfortunately, I have to decline the job offer as I have chosen another job offer.
I wish you luck in finding the right person.
Yours faithfully,


Dear Adam,
I regret to inform you that I need to decline your job offer because I already accepted another one. Thank you very much for your time. I am glad we had the opportunity to meet and wish you the best of luck in finding the best candidate.
Yours sincerely,


Good morning Vlad,
I decided that this is not the right fit for my career goals at this time. But I want to sincerely thank you for your time and for having the pleasure to meet you.
With best wishes,


Hi David,
With reference to the job offer sent to me on April 12th, I would like to inform you that I need to decline your job offer. I’m really sorry but I chose to work at another company. Anyway, I would like to thank you very much for your wonderful attitude during our meetings.
I wish you success in finding the best applicant.
Best regards,


Hello Jennifer,
Thank you for offering me the position of Account Manager at your company but unfortunately, I accepted another offer. Thank you for your time to tell me more about your company and I’m glad that I had the opportunity to discuss interesting topics and learn many new things from you and your colleagues.
Thank you once again for your help.
Best regards,


Dear Robert,
Much to my regret, I’m obliged to reject the sent offer. The reason to decline it is that I chose another one.
Thank you for your cooperation and wishing you all the best!
Kind regards,


Dear Jessica,
I’m afraid I made the decision to decline your job offer due to the frequent travel requirements. Unfortunately, I won’t be able to take on the commitment to travel that often.
Thank you for your time. It was a pleasure to talk with you.
Have a nice and pleasant day!
Kind regards,

How to decline a job offer

Using a professional email can assist you in maintaining a productive working connection with your colleagues.

Preserving favorable terms of engagement is crucial. Never rule out the possibility of changing your job path in the near future.

When it comes to today’s job market, candidates have the most clout and influence. According to experts, half of the newly recruited employees received two job offers within a week of starting.

Because many job seekers are presented with a novel circumstance—refusing a job offer—they are confused about how to approach or negotiate with the employer in this situation.

Here are some ideas on how to properly decline a job offer if you’ve had multiple offers or the position doesn’t appear to be a good match for your skills and experience. To begin, tell the recruiter or the recruiting manager as soon as possible after receiving the job offer. You should not postpone the procedure or notify them of your decision if you want to keep a healthy connection with them.

Even if you decline a job offer, you should always express gratitude to the hiring manager for the opportunity.

Identifying the reasons for rejecting a job offer is the first stage in the process of doing so.

If you find yourself unable to say no to a job offer, you may have a problem. Another possibility is that your existing position has been enhanced by an increase in salary or advancement (or perks). While discussing the terms of the agreement with your family, you may have come to the conclusion that the travel restrictions were unreasonable. After weighing the advantages and disadvantages of both options, you decide to remain in your current location.

To politely refuse a job offer, you must first understand why you are declining it in the first place. If you reject the offer right away, the recruitment manager may pick the person who came in second place instead. You owe them a debt of gratitude. Given the current economic climate, it might be prudent to gently refuse the work offer made to you.

When talking with experts via email, it is feasible to save time on both ends. As a result, if you reject a job offer, you should send a rejection email as soon as possible. This enables the organization to review a bigger number of applications than previously possible.

It is possible to utilize the above sample email of a declining job offer as a source of inspiration while constructing your own messages. Personalize your message to fit your current circumstances, both personally and professionally.

Print Friendly, PDF & Email
Back To Top