A contract is a legal agreement between two parties and it should be taken seriously. The contract should be sent as soon as possible, preferably before the terms of the agreement start to change. The contract should also be sent with a clear follow-up plan for any questions or concerns that might arise during the process. This article contains 10 sample emails for sending a contract to a client. Choose the one that suits what you need and put it in your email. Additionally, you can find subject lines for your email and 4 best practices.
Samples Emails for Sending a Contract to a Client
EXAMPLE 1
Dear Client, Thank you for signing up and taking our offer. This contract is a legally binding agreement between (YOUR COMPANY NAME) and you. Please read all of the conditions in detail. Please reply back with any questions or concerns that you may have. We are looking forward to working with you! Yours Truly, (YOUR NAME)
EXAMPLE 2
Dear (NAME), Attached is a copy of your contract. Please return it to me, signed and dated. Please let me know if you have any questions or concerns. I am happy to discuss this in person, on the phone, or via email at your convenience. Kind regards, (YOUR NAME)
EXAMPLE 3
Hi (NAME), Please find attached the contract. Once you’ve reviewed the contract and signed off on it, please send it back over to me so I can get this finalized on our end. Thank you, (YOUR NAME)
EXAMPLE 4
Hello (NAME), Please find the attached contract. Please sign and return the contract to me at your earliest convenience so we can proceed with your onboarding. If you have any questions about the contract or anything else, please contact us at (EMAIL ADDRESS). Best regards, (YOUR NAME)
EXAMPLE 5
Dear (NAME), Attached to this email is an agreement for the services you requested from (YOUR COMPANY NAME). Please review the contract, and return it to me signed at your earliest convenience. We look forward to working with you! Thank you, (YOUR NAME)
EXAMPLE 6
Hi (NAME), Attached you’ll find our latest contract. Please fill it out, sign it, and return it to us as soon as possible. Kind regards, (YOUR NAME)
EXAMPLE 7
Hi (NAME), Attached you will find the contract. I’ll need you to sign and return it to me as soon as possible. I look forward to hearing from you, (YOUR NAME)
EXAMPLE 8
Hello (NAME), I’m writing to let you know that the contract agreement has been sent to your email. Please review the agreement and send it back to me when it’s signed. I remain available for any questions or concerns that you may have. Thank you, (YOUR NAME)
EXAMPLE 9
Hi (NAME), I’ve attached the latest version of the contract for your review. This draft is close to final and we would need your approval before proceeding with the contract. Please let me know when you have a chance to review it. Thanks, (YOUR NAME)
EXAMPLE 10
Hello (NAME), I’m sending you the contract for your review, please let me know if you have any questions or concerns. If you have no comments you can return the signed contract to me. Regards, (YOUR NAME)
Subject Lines for Your Email When You’re Sending a Contract to Client
1) Contract Draft 2) Contract Agreement 3) (CLIENT NAME) contract 4) Here’s your contract, please sign and return 5) Agreement for (YOUR COMPANY NAME) Services
The Best Practices of Sending Contracts Via Email
1)Send a draft for review – When you send a contract to a client, it is important to understand what you are asking for. If you want to make sure that your client understands what they are signing up for and agrees with it, then it’s best to send them a draft of the contract before they agree on any terms or sign anything. This will give them time to review and negotiate any changes they want before signing on the dotted line. 2) Send a separate document that has all the terms and conditions in it as an attachment. 3) Include your company’s logo and contact information in your signature. 4) Make sure that you have proof of delivery by including tracking information on both documents.
Conclusion
Before you send your client a contract, make sure you have all the necessary information and that it is completed. You should also include any attachments such as an NDA, invoice, and insurance certificate.
